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13. English for Job Seekers.

Writing an Application Letter

Writing an application letter (also known as a cover letter) as a job seeker is an essential step in the job application process. It’s an opportunity to introduce yourself to the prospective employer, highlight your qualifications, and express your interest in the job. Here’s a step-by-step guide on how to write an effective application letter:

  1. Address the Hiring Manager:

Whenever possible, address the letter to a specific person, typically the hiring manager or HR manager. Avoid generic salutations like “To Whom It May Concern.” If you don’t know the name, you can try to find it through research or use a general salutation like “Dear Hiring Manager.”

  1. Begin with a Strong Opening:

Start your letter with a strong opening paragraph that states the purpose of your letter and the position you’re applying for. Mention where you found the job posting and express your enthusiasm for the role.

  1. Customize Your Letter:

Tailor your application letter for each job application. Highlight your relevant skills and qualifications that match the job requirements. Explain why you are a strong fit for the position.

  1. Provide Evidence of Your Qualifications:

Use the body of the letter to provide specific examples of your qualifications, skills, and achievements that demonstrate your suitability for the job. Use concrete examples to back up your claims.

  1. Show Enthusiasm:

Express your genuine interest in the company and the job role. Explain why you are excited about the opportunity and how your background aligns with the company’s values and goals.

  1. Address Potential Concerns:

If you have any gaps in your employment history or if your qualifications don’t perfectly match the job description, address these concerns honestly and positively. Emphasize how you’ve overcome challenges or gained relevant skills.

  1. Mention Professional References:

Optionally, you can mention that you have professional references available upon request. This indicates that you are prepared for the next steps in the hiring process.

  1. Closing Paragraph:

In your closing paragraph, reiterate your interest in the position and your eagerness to discuss your qualifications in an interview. Thank the employer for considering your application.

  1. Formal Closing:

Use a formal closing such as “Sincerely” or “Yours faithfully” followed by your full name. Leave space for your signature if you’re sending a printed letter.

  1. Proofread and Format:

Before sending, carefully proofread your letter for spelling and grammatical errors. Ensure that the format is clean and professional. Use a standard business letter format.

  1. Attachments:

If you’re sending your application electronically, be sure to attach your resume and any other requested documents.

  1. Follow Up:

Consider following up on your application after a reasonable amount of time has passed. This demonstrates your continued interest in the position.

Remember to keep your application letter concise, typically not exceeding one page. Use language that is professional and courteous throughout the letter. A well-written application letter can make a strong first impression and increase your chances of securing a job interview.

 

Curriculum Vitae

A Curriculum Vitae (CV) is a document used by job seekers to present a detailed summary of their professional background, qualifications, work experience, and skills to potential employers. It serves as a comprehensive record of your academic and professional journey and is typically used when applying for jobs, scholarships, or academic positions.

Here’s a simple breakdown of what a CV as a job seeker typically includes:

  1. Personal Information:

This section includes your full name, contact information (address, phone number, and email address), and sometimes a professional summary or objective statement.

  1. Education:

List your educational background in reverse chronological order, starting with your most recent degree. Include the institution’s name, degree earned, graduation date, and any relevant academic achievements or honors.

  1. Work Experience:

Detail your work history, starting with your most recent job and working backward. Include the name of the company or organization, your job title, the dates of employment, and a description of your responsibilities and achievements in each role.

  1. Skills:

Highlight your key skills and competencies that are relevant to the job you’re applying for. These can include technical skills, languages spoken, software proficiency, and any certifications or licenses.

  1. Achievements and Awards:

Mention any professional awards, honors, or recognition you’ve received throughout your career.

  1. Publications and Presentations:

If applicable, list any publications, research papers, articles, or presentations you’ve authored or contributed to.

  1. Professional Memberships:

Include any memberships in relevant professional organizations or associations.

  1. References:

You can state that references are available upon request, but it’s not necessary to list them on the CV.

 

Do and Don’t as a Job Seeker

  1. Do’s for Job Seekers:
  • Do Research: Research the company and the job role you’re applying for to understand their culture, values, and requirements.
  • Do Customize Your Application: Tailor your resume and cover letter for each job application, highlighting relevant skills and experiences.
  • Do Network: Build professional relationships through networking to discover job opportunities and gain insights into the industry.
  • Do Prepare: Prepare for interviews by practicing common interview questions and researching the company.
  • Do Dress Professionally: Dress appropriately for interviews and adhere to the company’s dress code if known.
  • Do Follow Up: Send a thank-you email or note after interviews to express your appreciation and reiterate your interest in the position.
  • Do Proofread: Check your application materials for spelling and grammatical errors before submitting them.
  1. Don’ts for Job Seekers:
  • Don’t Apply Aimlessly: Don’t apply for jobs that don’t match your qualifications or interests.
  • Don’t Be Unprepared: Don’t go into an interview without adequate preparation, including researching the company and practicing your responses.
  • Don’t Overshare Personal Information: Don’t include irrelevant personal details on your resume, such as age, marital status, or hobbies.
  • Don’t Be Negative: Avoid speaking negatively about past employers or colleagues during interviews.
  • Don’t Exaggerate: Be honest about your qualifications and experience. Exaggerating can lead to credibility issues.
  • Don’t Forget to Follow Up: After an interview, don’t forget to follow up with a thank-you message. It demonstrates your professionalism and interest in the position.
  • Don’t Disregard Professionalism: Maintain professionalism in all interactions with potential employers, including in emails and phone calls.

Exercise 1

For this part of the activity, you will be presented with multiple-choice questions. To answer each question, select the best option by clicking on the right answer.

Exercise 2

For this part of the activity, you will be presented with true or false questions. To answer each question, look at the statements and select the option which is true or false.